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Automated Export

Owned by Alexej Hinz
Last updated: Mar 02, 2021 by Alexander Ludwig
2 min read

General

With the AutomationTool you can schedule an automated background export of the Scenarios you have created in the Performer Suite.
This tool can perform a documentation export that runs automatically, for example overnight. This has the great advantage that up-to-date documentation is always available to all users without the need for a manual export.

Schedule Scenario Export

In order to document automatically, the required Scenarios must first be set in the Performer Suite itself:

The specific Scenarios you want to export and other settings can be specified here (Settings Variant, Doc. Language, Word Template, Comment Variant, Comment Language):

  • = create a new row
  • = delete a row
  • = save and exit

Scheduling the Document Generation

The document generation can either be scheduled for all your SAP systems or only selected ones.

The automated document export in the background can only be performed if:

  • Scenarios and their settings have been selected (see chapter below)
  • Services have been installed and started (learn more).

Specify the export path to which the automated Scenarios should be exported:

The documents will be exported to the export path:

If the exported Scenario should be uploaded into your Confluence, the setting "Confluence Integration" has to be activated.
Set the "Export Path" below and set the remaining Confluence parameters: Email, Token, Confluence URL, Confluence Space Key, and Parent Page.

Via the gear button you can open the "Schedule Settings":

Set the interval and time you wish the Scenarios to be generated:


After you confirm the settings with OK, the details are shown in the column "Scheduled":

The status of the last document generation is displayed in the column "Status of last Doc.". 

  • = Document generation was successful
  •  = Document generation was unsuccessful and had errors

Check the log file, if the document generation was not successful.

The date and time at which the next document generation will be performed is shown in the column "Next Doc.".

The following restrictions exist in this version for automated documentation:

  • It is not possible to export images of entities. This restriction applies, for example, to:
    • the Data Flow Network as an image of an InfoProvider
    • the scheme network of Process Chains
    • all other illustrations of entities 
  • The technical documentation of a BW DataSource in a BO documentation is not considered for the automated export.
  • It is not possible to insert the version of the Scenario documentation into the file name.
  • The documentation of the scheduled Scenario is always overwritten if the filename is identical.

Schedule the 'Analysis for Office' Excel Documentation

Exports all your AfO Workbooks into one EXCEL file.
Recommendation: Run a BO sync first, to have the AfO Workbooks fully up to date before you start this AfO export.

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